ACADEMIC POLICIES
ACADEMIC
LOAD
You, the student, are responsible for determining the
academic load you may successfully complete during each semester.
- Full-Time: 12 or more
semester hours during fall or spring semesters; eight or more semester
hours during the 10-week summer session, or four or more semester hours
during the first or second summer session.
- Normal Load: 16 to 18
semester hours per term.
- Maximum Load: Except as
stipulated in a program of study, no student will be permitted to enroll
in six academic courses or in more than 18 semester hours without the
approval of the Campus Dean. The maximum load for a 5-week session is
eight semester hours and the maximum credit that a student can earn during
the entire summer session is 14 semester hours. Students enrolled in an
eight-week term may take a maximum of nine semester hours. Central Texas College
reserves the right to limit the course load carried by any student.
- Minimum Load: No minimum load
is required. (NOTE: International students must maintain a minimum load of
12 semester hours during fall and spring semesters in compliance with INS
regulations.)
NOTE: Students
attending college with financial aid or veteran benefits assistance may be
required to meet academic course load standards other than those noted above.
Obtain details from the Office of Student Financial Assistance or the Veteran
Services Office before registering for courses.
FAMILY EDUCATIONAL RIGHTS and
PRIVACY ACT (FERPA)
The Family Educational Rights
and Privacy Act of 1974 grants to students certain rights, privileges, and
protections relative to individually identifiable student educational records
which are maintained by the College. Central
Texas College's
institutional policy is consistent with the intent, guarantees, and safeguards
embodied in the legislation.
Achieving student success in online courses will require your active
participation and the use of online resources and services. To ensure that the
programs and services provided are appropriate to your needs, information
regarding your enrollment may need to be communicated electronically. Access to
this information will be limited to college officials with legitimate need for
such information. These may include your instructor, academic advisor,
registrars, and testing officer.
Certification
I authorize the sharing of all
necessary personal data and required academic information as may be necessary
to process my academic registration and assure online educational services are
provided. The data will be protected under the provisions of the Family
Educational Rights and Privacy Act (FERPA), as amended.
As a condition of my participation in online courses and services, I agree to
the provisions set forth above and permit my enrollment and class records to be
shared electronically between CTC college officials.
WEB SITE PRIVACY STATEMENT
When you correspond with us, we will only use any personal
information (such as name, mailing address, and email address) contained in
your email to respond to your specific inquiry or provide distance learning
updates. If you are enrolled in one of our courses, you may be required to
email other students or post messages on the site. If you do post messages,
remember that other users may have access to your email address and user name.
CTC will not share any personal information provided by you with any
unauthorized person or company. CTC does not share personally identifiable
information gathered from users of the website with third parties.
We reserve the right to change this statement at any time; visit this page
occasionally to check for changes.
ATTENDANCE POLICY
Tardiness
You are
required to be in your classroom on time. Instructors may choose to lower your
grade because of tardiness. Excessive tardiness is disruptive to the
educational process and may result in disciplinary action. Due process and the
right to appeal will be provided to students subject to disciplinary action.
Details can be found in the Student
Handbook which is available at the Office of Student Life
Activities.
Class Attendance
You are
required to attend all classes in which you have enrolled. Attendance should be
regular and on time. Absences for any reason negatively affect the learning
process, the individual student, and the class. When absence from class is
necessary for any reason, you have the responsibility to arrange to make up
assignments missed during the absence. Notify instructors in advance of any
absence to retain the privledge of submitting make-up
work without grade penalty.
- The effect of absences on grades is determined by the
instructor.
- Excessive absences constitute cause for dropping you
from class. In such a case, grades of "FN" or "XN" may
be given.
- In extreme cases, the academic dean may suspend the
student from Central
Texas College.
- When absence from class is necessary for any reason,
it is your responsibility to arrange to make up assignments missed during
your absence.
- The decision to allow you to make up work following
any absence rests solely with the instructor.
- If you desire to be absent from class(es) for the observance of a religious holy day, submit
a request to each instructor by the end of the first week of the semester.
Although you will be excused from class(es), you will be responsible for make-up of all work
or tests missed. A "religious holy day" refers to a holy day
observed by a religion whose place of worship is exempt from property
taxation under Section 11.20, Tax Code.
Absences
The following specific rules apply to absences:
- Missing a class meeting of 50 minutes equals one
absence.
- Beginning the first scheduled day of class meeting,
instructors are required to keep attendance records.
- An administrative withdrawal may be initiated when
you fail to meet Cental Texas
College attendance
requirements. The course grade will be noted "FN" (or
"XN" for developmental courses) on the roll and record book,
with a final grade of "F" (or "X" for developmental
courses) on the transcript.
- Only instructors can authorize an absence. Regardless
of the reason for the absence, you are responsible for completing all
coursework covered during any absence.
Excessive Absences
Absence
from classes for any reason must not exceed Central Texas
College standards. In
general, you may be administratively withdrawn from any class with the grade of
"F" when your unexcused absences reach a total of 12.5 percent of the
hours for the course. For example, an eight-week, 48-hour class normally meets
for 180 minutes each session for 16 sessions. If you have two unexcused
absences while taking this class, you will be subject to an Administrative
Withdrawal since the total unexcused absences (360 minutes) equals 12.5 percent
of class hours for the course. If you attend a 96-hour class, you are subject
to an Administrative Withdrawal after you have accumulated 12 hours of unexcused
absences.
REFUNDS
The
effective date of the withdrawal is the date the withdrawal form is date
stamped at the appropriate Education
Center or Navy Campus
Office and signed by the ESO or designated representative. In all cases, the
instructor must sign the withdrawal form, either before or after the effective
withdrawal date.
- Refunds with be computed from the effective date and
will be made according to the following schedule unless publicized
differently at the local education center or local CTC Office:
- 100% Withdrawal before the
first class meeting.
- 75% Withdrawal if not more
than 1/8 of the total class meetings have elapsed.
- 25% Withdrawal if not more
than 1/4 of the total class meetings have elapsed.
- 0% Withdrawal if more than
1/4 of the total calss meetings have elapsed.
- The Director of Administrative Services will process
refunds after receipt of certification by the Student Services Office that
the Application for Withdrawal or the Application for Refund form has been
properly completed and processed.
- Emergency withdrawal will be considered to be filed
on the date of the emergency. Students must submit written proof of
emergency such as military emergency leave orders or medical certification
of family emergency. Refunds under emergency conditions will follow the
refund of tuition schedule above.
OFFICIAL WITHDRAWAL POLICY
If you
desire to, or must, withdraw from a course after the first scheduled class
meeting, you must file an Application for Withdrawal with the instructor. In
addition, you must file with the Education Services Officer or Navy Campus
Representative. Applications for Withdrawal or Applications for Refund will not
be accepted after the close of business on the last working day before the last
week of class.
Self-Paced Certificate
Programs
In the self-paced certificate programs, if you miss more
than 25% of the time you have contracted for in a month's time, you will be
dropped for nonattendance and will be required to re-enroll for the class.